NOTICE TO THE PUBLIC
In keeping with the provincial COVID-19 shut-down announcement of closures, the Provincial Offences Administration office will be open by appointment only. If you are required to make payments with respect to Provincial Offences matters, the payments may be made as follows:
Early Resolutions meetings are conducted through Zoom Conference and there is a video or audio (telephone) option. To request an Early Resolution meeting, tickets may be mailed to POA 480 Sunset Drive, St. Thomas, ON NSR 0J5 or requested through the website: www.ontario.ca/ticketsandfines.
If you receive a summons from the enforcement officer with a date to appear in court and you wish to have an Early Resolution meeting, please contact the Elgin County Crown Attorney office 519-631-4810 option 5.
Presently due to the COVID-19 challenges, trial dates are not presently being scheduled. If you have requested a trial, you will be notified by mail of the date, time and method that your trial will take place. It is anticipated your trial will be by Zoom Conference.
In order to prepare for your trial you may wish to read the Guide for defendants in provincial offences matters which can be found at: www.ontariocourts.ca/OCJPOAGuide
Since February 26, 2001the County of Elgin has been responsible for the administration and prosecution of most Provincial Offence charges issued within Elgin County and St. Thomas. Provincial Offences are non-criminal charges and include but are not limited to fines issued under the Provincial and Municipal statutes such as the Highway Traffic Act, Liquor Licence Act, Trespass to Property Act, Compulsory Automobile Insurance Act, and Municipal by laws.
There are three different types of Provincial Offence Notices. A Part I Certificate of Offence is commonly referred to as a ‘ticket’ that is issued to an individual, a Part II notice is a parking infraction, and a Part Ill notice is a summons to appear before the Court on an assigned court date.
The Federal Government, through the French Language Services Act, has designated the County of Elgin as a bilingual service area. Front counter and Court services are provided in French upon request.
Le gouvernement fédéral, par l’intermédiaire de la Loi sur les services en langue française, a désigné le comté d’Elgin en tant que zone de service bilingue. Comptoir de service et de la Cour sont disponibles en français sur demande.
Effective December 1, 2008 Provincial Offences Act (POA) Part I and Part II appeals must be filed with the Provincially administered Ontario Court of Justice (OCJ) court office, which is located at 4 Wellington Street, St. Thomas, Ontario. Appeal forms and information can be obtained at either the POA or OCJ offices or online at:
Effective December 1, 2008 Provincial Offences Act (POA) Part III appeals must be filed with the
After you request an Early Resolution meeting, you will receive an Early Resolution Notice in the mail with the date of the Early Resolution. In this Notice you will receive two dates, the first date is a request to call the Prosecutor to receive your disclosure (officers notes) and to discuss the matter prior to the second date which is your court appearance.
If you have come to a resolution with the Prosecutor either for an alternative charge or fine, the Prosecutor will assign you a time to call into the court to resolve your matter on the Court date.
Trials for Part I will be set by the Provincial Offences Court and you will receive your trial notice by mail with the date, time and method of the trial.
Summonses for Part Ill matters are issued for the 2nd and 4th Thursday of the month.
As noted above, please contact the Elgin County Crown Attorney office 519-631-4810 option 5 to receive your disclosure (officer’s notes) and to discuss your matter with the representative of the Crown’s office.
Trials for Part Ill matters will be scheduled by the Provincial Offences Trial Co-Ordinator.
One amount is the set fine and the second is the total payable. The total payable consists of the set fine, Court costs and the victim fine surcharge.
If a provincial offence fine is not paid within the prescribed time, your licence may be suspended and a $20.00 charge will be added to the fine. You will receive notification of the suspension by mail from the Ministry of Transportation. To have your licence reinstated you must:
To find out how much you owe in fines, call or visit your local Provincial Offence Court office, have the offence number, file number or your driver’s licence ready when calling.
A. For a Part I or Part II offence, the appeal must be filed within 30 days of conviction. For a Part III the appeal must be filed within 30 days of conviction.
When there is no fine amount written on the ticket, you must appear in court on the date and time assigned.
For a Part I offence if you do not appear you will be deemed not to dispute under Section 9.1(b) of the Provincial Offences Act and a conviction will be registered by the Court upon review of the Offence Notice. Court costs in the amount of $5.00 will be applied on top of the fine imposed for failure to appear.
For a Part III offence if you do not appear on the date that you have been summonsed or any subsequent court date you may have a bench warrant issued,or trial may be scheduled and proceed in your absence. Court costs in the amount of $30.00 will be applied on top of the fine imposed for failure to appear.
Part I and Part II Matters – To obtain DISCLOSURE you will receive a form to submit with your Notice of Early Resolution Meeting or Notice of Trial. Part III Matters – To obtain DISCLOSURE or to have a RESOLUTION MEETING contact the Crown’s Office at: 4 Wellington Street, St. Thomas, Ontario, N5R 3G1 T: 519-631-4810 or F. 519-633-9629
You are pleading guilty to the charge and you must pay the TOTAL PAYABLE as set out on the ticket
By choosing this option you do not forego the right to a trial.
You may request a meeting with a prosecutor to discuss possible resolution of the charge.
You will be sent a meeting notice to the address on the file. You MUST notify the court of change of address.
If you FAIL TO ATTEND the meeting you WILL BE deemed not to dispute and may be convicted in your absence, and additional fees may be added.
Guide for defendants available at : www.ontariocourts.ca/OCJPOAGuide
If you wish to request a court date, you must sign the notice of intention to appear on the back of the ticket under Option 3 and bring it to the POA Office. Once you submit a Trial Request by signing the back of your yellow ticket under Option 3 a court date will scheduled for you according to availabilty. A Notice of Trial will be sent to you in the mail at the address on the ticket – if you change your address you MUST notify the Court Office of the address change, failure to do so could result in you not receiving your trial notice. If you do not receive your Notice of Trial within 45 days of filing the request contact the Court Office with your 8 digit ticket number to enquire of the status.
Guide for defendants available at: www.ontariocourts.ca/OCJPOAGuide
Payments can be made by: Cash, Debit, VISA, MasterCard, Money Order or personal cheques. * Post dated cheques WILL NOT be accepted*. Please make payable to: THE COUNTY OF ELGIN
Send to: County of Elgin – Provincial Offences Office, 480 Sunset Drive, St. Thomas, Ontario N5R 0J5
*DO NOT send cash in the mail.*
Payments can also be made at any *Provincial Offences Office in Ontario* Please call and verify with your local POA office prior to attending as they may have restrictions in place.
ALWAYS REFER TO YOUR TICKET NUMBER, CASE NUMBER OR DRIVER’S LICENCE NUMBER ON YOUR PAYMENT AND IF CALLING HAVE THIS INFORMATION TO REFER TO WHEN SPEAKING TO THE OFFICE.
ALL RETURNED CHEQUES ARE SUBJECT TO A $40.00 FEE AND WILL BE REFERRED TO THE COLLECTION DEPARTMENT
If you are paying outside of the prescribed time you may have incurred extra fees and your licence may be suspended and/or collection proceedings may have commenced. Please verify your outstanding amount with the Court Office if you are not paying within the prescribed time.
If you have received overdue notification from the Collections Department contact them at 1-866-223-3315 to obtain current amount of overdue fines.
If you have a Notice of Suspension please note that the MTO reinstatement fee is NOT payable to the Court Office. It MUST be paid at MTO prior to any reinstatement of the licence, failure to pay this fee will cause the licence to remain suspended. The reinstatement process takes 3-5 business days. The FINES affecting the licence ARE payable at the Court Office and not at MTO. If paying your FINE by personal cheque it MUST be certified for suspended matters.
If you require more time to pay your fine you may apply to the Justice of the Peace for more time by filling out an Motion for Extension of Time to Pay Fine Time to Pay form. The form will be given to the Justice of the Peace and they will either grant or deny your application. YOU MUST CONTACT THE OFFICE AFTER FILING TO VERIFY THE OUTCOME OF YOUR APPLICATION. The ORIGINAL form will need to be filed with the Court Office at 450 Sunset Drive, St. Thomas, Ontario.
The County of Elgin – POA Court Office is open Monday to Friday from 8:30 A.M. to 4:30 P.M. – Except Statutory Holidays and Christmas Closures.
Phone: 519-631-1460 EXT. 300 Fax: 519-631-5088
Ontario Case Look Up: www.ontario.ca/ticketsandfines
If you are traveling with a GPS device or using MapQuest and GoogleMaps our address is 480 Sunset Drive, Central Elgin.
We are located to the south of the 401 – take the Wellington Road exit SOUTH at London
Parking is located at the POA Court Office at 480 Sunset Drive.