NOTICE TO THE PUBLIC
The Provincial Offences Administration office is open to in-person visits. You can also make payments with respect to Provincial Offences matters as follows:
- Online: paytickets.ca, (you will need to have your ‘ticket’ number and date of the offence). When accessing this method of payment, look for the payee pull-down tab, then look for County of Elgin – St. Thomas – 0760 and follow the instructions provided;
- by phone with a credit card or visa debit/Mastercard debit: 519-631-1460 x300;
- by mail: POA 480 Sunset Drive, Thomas, ON N5R 0J5, or
- by leaving your payment in the drop box located at the front door of 480 Sunset Drive. Please use an envelope and leave a phone number to confirm receipt – do not leave cash in the drop box.
Early Resolutions meetings are conducted through Zoom Conference and there is a video or audio (telephone) option. To request an Early Resolution meeting, tickets may be mailed to POA 480 Sunset Drive, St. Thomas, ON NSR 0J5 or requested through the website: www.ontario.ca/ticketsandfines.
If you receive a summons from the enforcement officer with a date to appear in court and you wish to have resolution discussions prior to your court appearance, please contact the Elgin County Prosecutor at 519-631-1460 ex. 304 or firstname.lastname@example.org.
Presently approved trial matters have resumed. If you have requested a trial, you will be notified by mail of the date, time and method that your trial will take place. It is anticipated your trial will be by Zoom Conference.
In order to prepare for your trial you may wish to read the Guide for defendants in provincial offences matters which can be found at: www.ontariocourts.ca/OCJPOAGuide
Zoom Court Information – County of Elgin Courtroom 1
Meeting ID: 958 7716 1436 Passcode: 123456
(Audio only) Toll Free 1-855-703-8985
Since February 26, 2001, the County of Elgin has been responsible for the administration and prosecution of most Provincial Offence charges issued within Elgin County and St. Thomas. Provincial Offences are non-criminal charges and include but are not limited to fines issued under the Provincial and Municipal statutes such as the Highway Traffic Act, Liquor Licence Act, Trespass to Property Act, Compulsory Automobile Insurance Act, and Municipal by laws.
There are three different types of Provincial Offence Notices. A Part I Certificate of Offence is commonly referred to as a ‘ticket’ that is issued to an individual, a Part II notice is a parking infraction, and a Part Ill notice is a summons to appear before the Court on an assigned court date.
The Federal Government, through the French Language Services Act, has designated the County of Elgin as a bilingual service area. Front counter and Court services are provided in French upon request.
Le gouvernement fédéral, par l’intermédiaire de la Loi sur les services en langue française, a désigné le comté d’Elgin en tant que zone de service bilingue. Comptoir de service et de la Cour sont disponibles en français sur demande.
NOTICE – Regarding Part I and II Appeal Matters:
Effective December 1, 2008 Provincial Offences Act (POA) Part I and Part II appeals must be filed with the Provincially administered Ontario Court of Justice (OCJ) court office, which is located at 4 Wellington Street, St. Thomas, Ontario. Appeal forms and information can be obtained at either the POA or OCJ offices or online at:
NOTICE – Regarding Part III Appeal Matters:
Effective December 1, 2008 Provincial Offences Act (POA) Part III appeals must be filed with the
- Provincially administed Ontario Court of Justice, if the trial was presided over by a Justice of the Peace.
- The Superior Court of Justice (SCJ) if the trial was presided over by a Judge of the Ontario Court of Justice (OCJ)
Appeal forms and information can be obtained at either the POA or OCJ offices.
Fine payments will ONLY be accepted at the POA office and requests for transcripts MUST be made at the trial court.
PLEASE NOTE: These changes do not affect processes that deal with the Ontario Court of Appeal.
Ontario Court of Justice - Provincial Offences
Court Dates & Court Closures
After you request an Early Resolution meeting, you will receive an Early Resolution Notice in the mail with the date of the Early Resolution. In this Notice you will receive two dates, the first date is a request to call the Prosecutor to receive your disclosure (officers notes) and to discuss the matter prior to the second date which is your court appearance.
If you have come to a resolution with the Prosecutor either for an alternative charge or fine, the Prosecutor will assign you a time to call into the court to resolve your matter on the Court date.
Trials for Part I will be set by the Provincial Offences Court and you will receive your trial notice by mail with the date, time and method of the trial.
Summonses for Part Ill matters are issued for a designated day each month.
Please contact the Elgin County Prosecutor at 519-631-1460 ext. 304 or email@example.com to receive your disclosure (officer’s notes) and to discuss your matter.
Trials for Part III matters will be scheduled by the Provincial Offences Trial Co-Ordinator.
County of Elgin POA Courts WILL NOT be sitting on the following dates in 2022:
- February 22-25, 2022
- April 26-29, 2022
- May 10-13, 2022
- May 30, 2022
- July 25-29, 2022
- August 2-5, 2022
- August 22-26, 2022
- August 29-September 2, 2022
- September 13-16, 2022
- September 30, 2022
- October 18-21, 2022
- December 19-23, 2022
- December 28-30, 2022
ALL COURT DATES ARE SUBJECT TO CHANGES AND CLOSURES
Frequently Asked Questions
One amount is the set fine and the second is the total payable. The total payable consists of the set fine, Court costs and the victim fine surcharge.
- Court costs are an amount to be paid by the defendant for the service of the offence notice and/or summons and upon conviction of an offence. The costs are authorized by Section 60 of the Provincial Offences Act and the amount is set by Regulation.
- The Victim Fine Surcharge is imposed by the Provincial Government and is added to every fine imposed under the the Provincial Offences Act. The amount of the Victim Fine Surcharge is variable, and is based on the amount of the set fine. Proceeds from the surcharge are used to maintain and expand provincial services to victims of crime.
If a provincial offence fine is not paid within the prescribed time, your licence may be suspended and a $20.00 charge will be added to the fine. You will receive notification of the suspension by mail from the Ministry of Transportation. To have your licence reinstated you must:
- Pay all the outstanding fines that are suspending your licence.
- Pay the MTO reinstatement fee to the Ministry of Transportation.
- Allow 3-5 business day processing time after paying the fine(s) for the suspension order to be lifted.
- Check with the Ministry of Transportation before driving to ensure that your licence is valid.
To find out how much you owe in fines, call or visit your local Provincial Offence Court office, have the offence number, file number or your driver’s licence ready when calling.
A. For a Part I or Part II offence, the appeal must be filed within 30 days of conviction. For a Part III the appeal must be filed within 30 days of conviction.
- Under the rules for Appeal the fine is to be paid first, and must be at the POA office where the charge is from.
- Forms may be obtained at any Provincial Offences Court or Ontario Court of Justice office, but must be filed at the Ontario Court of Justice office where the charge is from.
- Part III appeals require transcripts from the original trial – 3 copies must be ordered, one for the Justice, one for the Prosecutor and one for the Appellant, the transcripts are to be ordered at the POA office and a deposit will be required.
When there is no fine amount written on the ticket, you must appear in court on the date and time assigned.
For a Part I offence if you do not appear you will be deemed not to dispute under Section 9.1(b) of the Provincial Offences Act and a conviction will be registered by the Court upon review of the Offence Notice. Court costs in the amount of $5.00 will be applied on top of the fine imposed for failure to appear.
For a Part III offence if you do not appear on the date that you have been summonsed or any subsequent court date you may have a bench warrant issued,or trial may be scheduled and proceed in your absence. Court costs in the amount of $30.00 will be applied on top of the fine imposed for failure to appear.
Part I and Part II Matters – To obtain DISCLOSURE you will receive a form to submit with your Notice of Early Resolution Meeting or Notice of Trial. Part III Matters – To obtain DISCLOSURE or to have a RESOLUTION MEETING contact the Crown’s Office at: 4 Wellington Street, St. Thomas, Ontario, N5R 3G1 T: 519-631-4810 or F. 519-633-9629
What Are My Options?
When you receive a Part I Provincial Offence Notice you have three options:
OPTION 1 – PLEA OF GUILTY – PAYMENT OUT OF COURT
You are pleading guilty to the charge and you must pay the TOTAL PAYABLE as set out on the ticket.
OPTION 2 – EARLY RESOLUTION – MEET WITH PROSECUTOR
By choosing this option you do not forego the right to a trial.
You may request a meeting with a prosecutor to discuss possible resolution of the charge.
You will be sent a meeting notice to the address on the file. You MUST notify the court of change of address.
If you FAIL TO ATTEND the meeting you WILL BE deemed not to dispute and may be convicted in your absence, and additional fees may be added.
Guide for defendants available at : www.ontariocourts.ca/OCJPOAGuide
OPTION 3 – TRIAL OPTION: NOTICE OF INTENTION TO APPEAR
If you wish to request a court date, you must select Option #3 on the back of the ticket and mail or drop off to the POA office. Once you submit a Trial Request a court date will be scheduled for you according to availability. A Notice of Trial will be sent to you in the mail at the address on the ticket. If you change your address you MUST notify the Court Office of the address change. Failure to do so could result in you not receiving your trial notice. If you do not receive your Notice of Trial within 45 days of filing the request contact the Court Office with your 8 digit ticket number to inquire of the status.
Guide for defendants available at: www.ontariocourts.ca/OCJPOAGuide
If you require clarification or further details about the options listed above, please contact a Provincial Offences Administration Clerk at 519-631-1460 ext. 300.
Payments can be made by: Cash, Debit, VISA, MasterCard, Money Order or personal cheques. * Post dated cheques WILL NOT be accepted*. Please make payable to: THE COUNTY OF ELGIN
Send to: County of Elgin – Provincial Offences Office, 480 Sunset Drive, St. Thomas, Ontario N5R 0J5
*DO NOT send cash in the mail.*
Payments can also be made at any *Provincial Offences Office in Ontario* Please call and verify with your local POA office prior to attending as they may have restrictions in place.
ALWAYS REFER TO YOUR TICKET NUMBER, CASE NUMBER OR DRIVER’S LICENCE NUMBER ON YOUR PAYMENT AND IF CALLING HAVE THIS INFORMATION TO REFER TO WHEN SPEAKING TO THE OFFICE.
ALL RETURNED CHEQUES ARE SUBJECT TO A $40.00 FEE AND WILL BE REFERRED TO THE COLLECTION DEPARTMENT
If you are paying outside of the prescribed time you may have incurred extra fees and your licence may be suspended and/or collection proceedings may have commenced. Please verify your outstanding amount with the Court Office if you are not paying within the prescribed time.
If you have received overdue notification from the Collections Department contact them at 1-866-223-3315 to obtain current amount of overdue fines.
If you have a Notice of Suspension please note that the MTO reinstatement fee is NOT payable to the Court Office. It MUST be paid at MTO prior to any reinstatement of the licence, failure to pay this fee will cause the licence to remain suspended. The reinstatement process takes 3-5 business days. The FINES affecting the licence ARE payable at the Court Office and not at MTO. If paying your FINE by personal cheque it MUST be certified for suspended matters.
If you require more time to pay your fine you may apply to the Justice of the Peace for more time by filling out an Motion for Extension of Time to Pay Fine Time to Pay form. The form will be given to the Justice of the Peace and they will either grant or deny your application. YOU MUST CONTACT THE OFFICE AFTER FILING TO VERIFY THE OUTCOME OF YOUR APPLICATION. The ORIGINAL form will need to be filed with the Court Office at 450 Sunset Drive, St. Thomas, Ontario.
Hours & Directions
Hours & Contact Information
The County of Elgin – POA Court Office is open Monday to Friday from 8:30 A.M. to 4:30 P.M. – Except Statutory Holidays and Christmas Closures.
Phone: 519-631-1460 EXT. 300 Fax: 519-631-5088
Ontario Case Look Up: www.ontario.ca/ticketsandfines
If you are traveling with a GPS device or using MapQuest and GoogleMaps our address is 480 Sunset Drive, Central Elgin.
We are located to the south of the 401 – take the Wellington Road exit SOUTH at London
- Follow Wellington Road South towards St. Thomas/ Port Stanley
- Wellington Road will curve at St. Thomas and will turn into Sunset
- We are located on the north side of the road across from the St. Thomas Psychiatric Hospital just north of the intersection at John Wise Line.
Parking is located at the POA Court Office at 480 Sunset Drive.